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Inventory management with barcode scanning

5 Ways To Improve Your Inventory Management With Barcode Scanning

Does your business efficiently deal with inventory? Asset tracking can be complicated, especially if you don’t have the right tools in place. However, if you’re struggling to develop the right processes, you’re not alone.

Poor inventory management isn’t just stressful. It can result in lost customers and a damaged reputation.

Don’t worry; there is a solution. Mobile barcode scanning applications can transform poor inventory management practices and save your business money. Spend less time lamenting lost products and incorrect numbers by turning to an asset management app that uses barcode scanning.

Why Use Barcode Scanning?

Inventory management with barcode scanning serves several purposes. Here are five reasons to implement barcode scanning.

1. Easily Integrate Barcode Printers and Scanners

By using the most advanced equipment, your business can churn out hundreds of barcodes at one time. The barcode labels adhere to various surfaces, such as bins, shelves, and products.

Labels produced by mobile barcode scanning ensure that managers can quickly identify items and then produce effective workflows with them. They help you determine when to initiate a sales order so that your inventory is optimized at all times.

2. Take Inventory More Accurately and Efficiently

Due to poor inventory management practices, around 43% of small business leaders say their companies have trouble reaching sales and profit goals. Fortunately, barcode scanning can simplify the process.

Every successful inventory management program includes cycle counts, which involve “taking inventory.” By ditching the pen and paper and making use of a barcode scanner, you’re guaranteed an accurate inventory count that requires less time to complete.

Scan an item’s barcode, and then use a software solution, such as the TrinityScan barcode inventory tool, to store the entire inventory count. When you need to see your stock count, you can easily access it and develop workflows to determine when to order more products.

3. Improve Productivity of Sales Orders Management

Inventory management is much easier when you use a barcode scanning system to track products. It allows you to instantly determine a products’ status and submit new orders for products that have fallen under the minimum threshold for proper inventory management.

With the numbers at your fingertips and the proper workflows in place, you will see significant improvements in your productivity.

4. Access Inventory Data Across Multiple Stores

Many companies implement inventory management with barcode scanning to account for items stored in multiple locations. Scan the barcode on a product stored in one place and then check how many of the same products are stored in other areas.

Instead of ordering more products from manufacturers, you can move around goods to minimize inventory costs. When you scan the barcode on a product secured at one location, you are sharing valuable information to all appropriate locations as well.

5. Seamless Integration with Accounting Systems

After adopting inventory management with barcode scanning, you can quickly integrate the system with the company accounting software. These types of process integrations are what set productive companies apart.

Any changes to product counts get sent automatically to the accounting software to ensure prompt and accurate inventory counts. Link your accounting software to your new inventory with a barcode management system.

Warehouse worker scans barcodes on outgoing packages

4 Benefits of Inventory Management with Barcode Scanning

Now that you understand the process, what are the five benefits of inventory management with barcode scanning?

1. It’s Simple to Use

Barcode scanning systems, like TrinityScan, are intuitive and easy to learn. Please don’t succumb to the notion that using an Excel spreadsheet is good enough, simply because it’s familiar.

Investing in the slight learning curve required to upgrade your system is well worth it. Using barcode scanning in your inventory management makes the whole process easier. Scanning barcodes and utilizing the right software will take care of all the inventory management calculations for you.

2. Eliminate Costly Errors

Have you ever had trouble deciphering handwritten inventory counts? Inventory management with barcode software eliminates the handwritten errors that delay vital product shipments.

For every 1000 keystrokes made on an Excel spreadsheet, a user makes an average of 10 inputting errors. When you use an RFID scanner, the error count is one of every 10,000 scans.

Despite the required financial investment, inventory management with barcode scanning costs less in the long run than using an old-school, handwritten inventory management system. By eliminating costly count errors, you will have the accurate data you need to make informed decisions.

3. Handheld Barcode Scanners Save Time

Handwritten inventory counts take time, and as we all know, time equals money. Thus, active businesses particularly benefit from the time saved by inventory management with barcode scanning.

Professional Cooling & Control Systems operations manager, Tommy Gugliotta, said, “We have cut down the amount of time spent looking for items… Now, it only takes one or two seconds to look up a certain part, versus scouring through pages and pages of spreadsheets.” Increase your productivity with a barcode scanning system.

4. It Allows For An Instant Setup

Barcode inventory management software solutions don’t take long to set up. This is great news for busy business operators who don’t have time for delays. Rapid advancements in barcode technology have made it simple to adopt for a variety of businesses.

Once your barcode scanning system is in place, your processes will improve, creating a domino effect of saved time and money.



TrinityScan: A Powerful Barcode Scanning Solution for Businesses

Trinity offers businesses a robust inventory management tool called TrinityScan.  Its features include asset management and the accurate recording and accounting of sales orders.

The team at Trinity has expertise in helping clients develop workflows that lead to greater productivity.

With TrinityScan, your barcodes work for you way beyond the initial scan. Developing an optimized workflow will drive productivity and improved accuracy in all your inventory management projects.

TrintyScan offers the following barcode and RFID scanning capabilities:

  • Code 39
  • Code 128
  • QR Code
  • Data Matrix
  • Several UPC and EAN Codes
  • Vehicle ID Number (VIN)

If TrinityScan interests you, Trinity also builds an array of other fantastic cloud solutions focused on business process improvement tailored to each client’s unique needs. Flexibility and scalability are integral to these solutions since Trinity understands that growing businesses evolve.

For over 21 years, Trinity has worked with clients to improve their efficiency, increase service levels, and upgrade their output quality.

Scott Burday

Exciting News! Trinity acquires BlueWell Group! Unlock new possibilities.